LOREBURN BRIDGE CLUB

Committee meeting held on Thursday 21 April 2005 at 7.00pm in the
Bridge Club, Howgate Street, Dumfries

Present:
Eva Adamson, Denise Kearney, Pauline Muir, Neil Thomson, Doreen Wray, Joyce Yarham Peter, Ken, Eileen

Neil Thomson, Acting President was in the Chair.

1.        Apologies:
Matthew Burn, Ann Foggo, Matthew Pumphrey

2.        Minute
The minute of the last meeting 10^th March was proposed by Ken and accepted by Joyce as a true minute.

3.        Correspondence
There was no correspondence.

4.        Matters arising
There were no matters arising from the last meeting.

1. Treasurer
   

5a Statement of Account
A copy of the accounts was circulated. In summary, the accounts for 2004-05 have not yet been audited. Table money has been almost the same as the previous year. Insurance is likely to be the same as last year. There is a 100% exemption from rates on the Howgate street building. Heating and lighting are lower due to there being no flat to heat and the building seems to be more energy efficient. There has been a loss on the Diamond Swiss Teams event (noted the need to try and increase interest in this). The profit for 2004-05 is £5,806.13 with the future profit estimated at £9,000 per annum.

5b Balance Sheet
Some legal fees are still due, there are no creditors and the club is worth, on paper, £191,593.23

6.        Master Points
There was nothing to report.

7.        Press
There was nothing to report. Noted Eileen is due to retire from the committee at the AGM.

8.        Newsletter
Peter advised that contributions were coming in from club members.

9.        House
Doreen brought a brochure on Cleaning and Hygiene Supplies that had been given to her by a Ann Gray. The club will receive a discount on orders.

10.        Social
-Flowers were sent to Kath following her illness and agreed flowers should be sent to Kirsty Hawthorne. Agreed in principle to send flowers to any member who has been in hospital.
-Prize giving and President's Night: noted the President is responsible for prizes and the club (through the committee) will provide a small amount of food and wine.

11.        Tournaments
-the Pairs tournament has been extended for an extra week
-Appleton. The president will put forward some suggestions for changes to the Appleton to the AGM for discussion by members. Agreed any changes would be for a trial of one year initially
-Tuesday Open Night. After some debate it was agreed to run the Open Night on a Tuesday for a few weeks to assess interest. Doreen, Eva and Pauline agreed to act as tournament directors for the Tuesday. Open Nights will start on Tuesday 10 May 2005.
-Tuesday afternoon sessions. Noted Anne Gray and those attending are keen to continue and agreed to this.

12.        Refurbishment:
Noted the following (in summary):
-Building warrant has been applied for, George Wylie, the builder, has been paid for outlays to date. The meters can be moved to where we wish but at a cost. Scottish Gas has been asked to provide a price for a gas supply to the building, there is no date yet for the planning committee and the local councillor for the area, Alf Hannay, will be approached by the President to seek his support for the club renovations.

-Alternative Accommodation. Ken and Neil have identified a room in the old convent building in Dumfries which would be suitable for the club to use while the renovations are being carried out. The room is on the ground floor and will hold 10 or 12 tables. The club would be able to leave tables, chairs and bidding boxes in place all the time. There is parking at the front door. Noted the drawbacks to the site which are the long driveway and difficulty of access for those on foot, and that should the premises be required by the Council, we would have to move out at short notice. he room will require cleaning and there are bare floorboards. Noted the possibility of using the carpet from the present premises. The committee agreed that this room would be a good solution and agreed to offer £400 rent per month plus heating and lighting costs.

AGM Notices
Neil, Ken and Joyce would prepare the notices and get them printed at Print.Copy Centre.

New Members - Lesley Lindsay and Nanning van Mulken.
They would not be asked to pay a sub till after the AGM.

Smoking
It was agreed that smoking would be discussed fully at the AGM after the members had read over the AGM notice.


Next meeting
There will be a short meeting at 6.15 p.m. on 26th May, before the AGM