Loreburn Bridge Club

The re-arranged committee meeting was held on Thursday 28th July 2005 at 7pm in The Convent, Dumfries.

Present:
N. Thomson,(chair) K. Macdonald, M. Burn, R Harkness, S. Pirmohamed, P. Muir, G. Henderson, M. Greensill. M. Anderson, J Yarham.

1 Apologies:
M. Pumphrey, D. Kearney, E. Adamson.

2 Adoption of Minutes
Three minutes were approved.
Pre AGM meeting held at 6.15pm on Thursday 26th May 2005 at Loreburn Bridge Club, Howgate Street, Dumfries. Adoption proposed by K. Macdonald and seconded by P. Muir.
Post AGM meeting held after the AGM on Thursday 26th May 2005 at the Loreburn Bridge Club, Howgate Street, Dumfries. Adoption proposed by K. Macdonald and seconded by M. Greensill.
Meeting held on Thursday 9th June 2005 at The Convent, Dumfries. Proposed by K. Macdonald and seconded by M. Anderson.

3 Matters arising
It was noted that with regard to the "Daiken System" being put in the new premises that it was necessary to pay the bill within 7days of completion.

4 Correspondence:
Neil had heard from the Solicitor (Millar Samuel) with regard to "Josies" claim. They were trying to get in touch with Sam so that they could try to settle the claim.

5 Treasurers report
Ken produced a prepared sheet showing possible cash flow for the year 2005/6 and said that the bank balance at the present time was £123,247.
It was noted that there were still about 30 unpaid subscriptions.
The number of paid up members to date is 88+1 temporary member.
All bills were paid to date.
The rent, for The Convent, is paid up to 21st August. An extension of the rental period is to be requested on a week by week basis. A further 5 weeks is envisaged.
£6,500 has been paid for the land (held by Braidwood).
£1,000 has been paid to George for expenses incurred.
It was noted that some members had not yet returned the forms for the database.

6 House report
Margaret reported that Kate (the cleaner) seemed quite happy about cleaning at The Convent now that she had got into a routine.
A key has been obtained for the fire door and has to be kept in the door.
A first aid box and a torch have been purchased and are to be kept in the playing room.
At this point a discussion arose as to what the correct address of our new club would be. It was decided to drop the name "Kingdom Hall" and the correct address would be "Loreburn Bridge Club, 13/14 Howgate Street, Dumfries. DG27AE.

7 Tournaments
Mathew reported that a list had been put up for the Appleton so that the handicapping could be worked out, noting that it was now to be two 13 week competitions as agreed at the AGM.
The following issues were discussed and agreed upon:
a That the Presidents Night and the Prize Giving would take place on the same night.
b That the club would be closed between Christmas and New Year re-opening on January 4th 2006.
c That Carlisle would be asked to host the Dumfries Carlisle match again this year.
d That the Diamond Swiss would be held on Sunday 2nd Oct. in the new premises. It was noted that a new director would be needed for this event.
e That Friday 30th Sept. would be a special club opening night for members and that an open night for other club members be held on Thursday 3rd Nov. Neil agreed to visit various clubs to tell them about this. This event would be free and tea/coffee and sandwiches would be made available.

8 Press
Denise sent word that there were no problems and that the Standard seemed to be publishing the results fairly regularly.

9 Newsletter
The President wanted it to be minuted that Eva had made an excellent job of the last Newsletter.

10 Refreshments
Sham reported that this seemed to be satisfactory.

11 Social
It was agreed to book the Edenbank again for the Diamond Swiss event. Mathew to organise the entry forms.
Neil to approach possible sponsors.

12 Master Points
Pauline asked Ken to order new books otherwise no particular problems. The director of the Diamond Swiss is responsible for seeing to the master points for that event.

13 S.B.U.
It was noted that Liz McGowan is now the President of the S.B.U.
Mathew asked that the dates of all the S.B.U. competitions be obtained.

14 Classes
The question of holding classes was discussed and it was agreed that Ken, Sham and Eva would take them. It was agreed to hold them on a Thursday starting on the 6th Oct. Ken agreed to see to the advertising and depending upon the response he would decide whether to hold them in the afternoon or the evening.

15 Premises update
Extension proceeding well.
Roof now being prepared for main roof work.
Plumber ready to start.
Electrician concerned about the supply needed to run the air conditioning. He will re-assess this and arrange supply accordingly.
Margaret, as House Convenor, reported that she had received money from the S.B.U. and that she had already bought 40 side tables, material for making about 25 table cloths, a display cabinet and some coat hooks.
The club intends to buy a fridge and a commercial dishwasher, Margaret is at this time looking at various options. She has already agreed the choice of ceiling tiles, chosen the glass for the two doors and selected the colour for the paintwork.
Neil has managed to find a painter who will paint the building throughout for under £2,000.

Neil mentioned that the money for the land that was being held by Braidwoods was to be held until the new plan was drawn up. He also referred to the fact that there was a burden in the plan saying that the ground had to be used for worship so when the new plan was made this would be deleted.
Finally an estimate of all expected expenses was made and a figure of £117,000 was made. This suggests that we are, at this time, within budget.

16 A.O.C.B.
None.

Date of next Meeting Thursday 1st September.