LOREBURN BRIDGE CLUB

Minutes of Committee Meeting on 9^th June 2005 at the Convent

PRESENT: Neil Thomson, chairman, Ken Macdonald, Margaret Greensill, Rosemary Harkness, Gladys Henderson, Sham Pirmohamed, Jim Stein, Matthew Burn, Michael Anderson and Eva Adamson

APOLOGIES: Joyce Yarham, Pauline Muir, Denise Kearney and Matthew Pumphrey.

DAIKIN: A representative of this firm came to talk about their combined central heating and air conditioning system. He recommended two cassettes for the big room and one for the back room. The system would not be suitable for the kitchen and toilet area. The cost of these units would be £13, 331, including VAT, plus building and electrical work.
The units would be placed unobtrusively in the ceiling and linked to three units outside the building. They would bring fresh air into the building, obviating the need to open windows. They would remove dampness and filter dust without dirtying the ceiling. The filters should be removed and hoovered roughly once a month to keep them working efficiently. The units could be set to come on and go off whenever we wish. They make very little noise.
        We would have to pay £450 a year for servicing and maintenance. The cost of electricity would be about £500 per year.Places where we could see this system working are - the Dalston Hotel, Poundsaver and Madonna's in Queen St.
We might be forced by building control to install extractor fans as well, but these would not really be needed.
Neil said that there were two alternative systems - Toshiba, which would cost £8, 460 + VAT, and Mitsubishi, which would cost £9000 + VAT. These would be a bit cheaper but would not draw fresh air into the building.
        There was some discussion as to whether we could afford the Daikin system, and rough calculations of costs were worked out. The building work, plus carpets, decorating, kitchen equipment, and legal fees would bring our expected expenditure up to about £119, 000. Ken was confident that we would be able to afford the Daikin system, taking into consideration the amount of income coming into the club. It was agreed to buy it.

Other purchases
        It was agreed to put wall mounted heaters in the kitchen and toilet areas, with timers and thermostats. The builders and electricians would be asked to choose a water heating system.
It was agreed to look at dishwashers and try to get one for glasses, with extra trays to make emptying the machine easier. But we would have to make sure that such a machine would be suitable for cups.
        There was much discussion about a drinks machine, but it was felt that it would be expensive, possibly slow, perhaps not used very much, and - worst of all - would have to be cleaned out regularly. So it was decided to go for a wall mounted water heater instead.

Land purchase
A letter had been received from Matthew Pumphrey saying that it may be some weeks before we have a legal right to the bit of land from Glass & Glazing. There is a mortgage on the land, and we need to get a signature from the lender as well as the owner. Matthew will try to hurry this up. The builders will not start until we get both signatures.

Auditor
Mrs Storey had sent a nice note of thanks for her honorarium.

Lease of Convent
Neil said that the terms were that we had a lease for three months and after that it could be terminated by a week's notice on either side.